STANBIC IBTC BANK JOB OFFER

Personal Assistant
Job ID6422
Location Nigeria – Lagos
Division Group Risk
Position Category Group Risk Management
Employment Type Full Time – Permanent
Shift No
Regulatory Approval Yes

Position Description

Job Purpose
To efficiently support a team in the attainment of their objectives by providing functional support in the following areas: administration, secretarial and event management, as well as other related duties.

KRAs

• Diary management – be proactive around managing line manager’s diary, meeting scheduling, book venues, snacks etc for external visitors.
• Telephone management –picking up calls, setting up conference call in & outside country
• Managing information in line manager’s absence or non-availability – providing assistance to callers in a helpful manner, referring matters to relevant persons, keeping line manager informed
• Office Management – all admin related areas, ensure all records are kept up to date and properly filed, shredding important docs.
• Offsite presentations & meetings- venue co-ordination
• Understand the Functional area (DEPARTMENT) and liaising within Countries, Updating contact list for department (in and outside country)
• Understand the management structure and team structure, understand who the stakeholders are (internal and external) DEPARTMENT that are important to functional area. Provide necessary support for the functional area and stakeholders.
• Ad hoc secretarial duties helping out with other teams– e.g. printing traveldocuments, setting meetings etc.
• Taking minutes meaningfully at DEPARTMENT meetings
• Order stationery for functional area, maintain office equipment, replaceprinter cartridge as well as fax machine toner.
• Update organograms and birthday lists of staff and clients
• Information research for specialized meetings – involving power point presentations, analysis of data etc.
• Financial admin. – Submitting claim forms & ensuring payment to vendors for various office related expenses.
• New Staff Members: – order PC, arrange parking, access, telephone, desk as well as ESS access
• Book flights, airport transfers, accommodation & put together a detailed itinerary. Establish logistical requirements from responsible person and ensure venues have proper equipment.
• Maintaining information on performance of the Department – budget and actual revenues, volumes etc

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